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Project permissions and roles

Bring the whole company in without opening every project to everyone. New projects are private until you add people or open them to the workspace.

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Project members with Project manager and Collaborator roles in Eigenfocus

How do permissions work in Eigenfocus?

Eigenfocus controls access at two levels.

  • Workspace roles (Admin, Super manager, Manager and Standard) decide what someone can do across the workspace.
  • Project memberships (Project manager or Collaborator) decide who works in each project.
  • New projects are private by default and can be opened to the whole workspace from their settings.

Add people without opening every project

Every project visible to everyone

New projects start private. Invite the people who need them. You can also open a project to the whole workspace.

Admins as a bottleneck

Project managers add and remove members and change their own project's setup. Admins handle workspace settings and users.

Clients and contractors in the same workspace

They see only the projects you add them to and any project you open to the whole workspace.

How it works

Four user roles for the workspace

Fixed roles decide what each person can do across the workspace.

  • Admin: full control, including workspace settings and users
  • Super manager: sees and manages every project and the time reports, without workspace settings or users
  • Manager: creates projects and sees the ones they created or joined
  • Standard: works in the projects they're a member of
Workspace users with their roles

Private projects and memberships

Each member of a project is a Project manager or a Collaborator. Project managers edit the project and manage its members. Collaborators work on the issues. Whoever creates a project becomes its project manager.

  • New projects are private by default
  • Open a project to the whole workspace when you want to

Time entries stay personal

People log and see their own time. Admins and super managers see everyone's hours in the time reports.

  • Time reports and CSV exports are for admins and super managers
  • Reports filter by project, person, label, date and billable status
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Common setups

Agency with client projects

Each client project is private, with only the people working on that account.

Agency project management

Leads who need the full picture

Make them Super managers so they see and manage every project and the time reports without touching settings.

Team leads who run their own projects

Make them Managers. They create projects and add their people without an admin.

Company-wide projects

Open a project like "Office requests" to the whole workspace so anyone can add issues.

Works well with

SSO and OIDC People sign in with the account they already use. REST API API keys follow these permissions. Time tracking Reports for admins and super managers.

Frequently asked questions

Are projects visible to everyone by default?
No. New projects are private. You can open a project to the whole workspace from its settings.
Who can create projects?
Admins, super managers and managers. Standard users work in the projects they're invited to.
Can project managers add people without an admin?
Yes, for anyone already in the workspace. Project managers add and remove members of their projects and set each person's project role. Inviting someone new to the workspace is an admin task.
What happens when someone leaves?
An admin deactivates them. They can't sign in and their API keys stop working. Their issues, comments and time entries stay where they are.
Do I pay per user?
No. Self-hosted editions are a one-time price for unlimited users. Cloud has a flat monthly price by team size (up to 5, 10, 25 or 50 people), so adding someone only changes the price when you move to the next size.

Try it with your own projects

Flat price for your whole team. Cloud from $15/month or self-hosted.

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